Per Diem Team Secretary, Float

Per Diem Team Secretary, Float

locationHudson, FL 34667, USA
PublishedPublished: 12/8/2023
Full Time

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

• High school diploma; Associate’s degree preferred, but not required, if warranted by previous related work experience
• Minimum two (2) years’ progressively responsible administrative assistant/secretarial experience
• Previous healthcare experience and medical terminology preferred
• Well-developed organizational and computer skills; attention to detail with high degree of accuracy
• Well versed in Microsoft PowerPoint, Word and Excel
• Ability to handle physical workload involved and stress of working in hospice care
• Ability to work independently and prioritize multiple tasks under minimal direction
• Self-starter who completes assignments accurately and in a timely manner
• Strong (verbal and written) communication skills, including face-to-face, telephone, and correspondence
• Must be able to interact successfully with patients and families and other agencies, presenting a positive and professional image
• Able to demonstrate strong ethical base related to mission, including confidentiality, sensitivity, and flexibility

Must satisfactorily complete competency requirements for this position.

Responsibilities of all employees:
• Represent the Company professionally at all times through care delivered and/or services provided to all clients.
• Comply with all state, federal and local government regulations, maintaining a strong position against fraud and abuse.
• Comply with Company policies, procedures and standard practices.
• Observe Company health, safety and security practices.
• Maintain the confidentiality of patients, families, colleagues and other sensitive situations within the Company.
• Use resources in a fiscally responsible manner.
• Promote the Company through participation in community and professional organizations.
• Participate proactively in improving performance at the organizational, departmental and individual levels.
• Improve own professional knowledge and skill level.
• Advance electronic media skills.
• Support Company research and educational activities.
• Share expertise with co-workers both formally and informally.
• Participate in Quality Assessment Performance Improvement activities as appropriate for the position.

Job Responsibilities:
• Provide routine administrative support for the assigned department(s)/Manager(s).
• Coordinate, schedule and set-up meetings; prepare agendas/meeting minutes and send group reminders.
• Manage mailings, duplication and dissemination of information.
• Prepare and process internal and external correspondence.
• Organize, maintain and update departmental files.
• Act in accordance to Company and Department(s) standards in handling/resolving/ensuring customer services. Patient/family, staff and all other internal/external customer concerns/needs are resolved and handled in a timely and effective manner.
• Anticipate the needs of and provides support for the functions of the assigned Department(s).
• Prepare and process spreadsheets and graphics to compile and tabulate data using multiple software programs.
• Coordinate functions, meetings/functions under the direction and in collaboration with Department(s) manager.
• Maintain department(s) manuals.
• Coordinate duties of department(s) volunteers.
• Perform other duties as assigned.

Task Specific
• Monitor/order office supplies.
• Assist with maintaining accurate weekly time entry data.
• Set-up and organize files.
• Assist with presentation handouts, overheads, etc.
• Prepare formal letters, set up tables and enter data into spreadsheets.
• Make arrangements for internal meetings and coordinate external seminars/conferences and reservations.
• Data entry with regard for data integrity; maintain department data base information.
• Assist with compiling reports.
• Perform special assignments, research information utilizing applicable websites and report preparation.
• Phone backup; provide phone coverage when needed.