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<h2>Asst. to Associate VP, EDI</h2>Regular Full-TimeProvidence, RI, US2 days agoRequisition ID: 1325ApplyLEARN ABOUT USAt the American Mathematical Society (AMS) we value excellence, inclusivity and teamwork. We work at the forefront of advancing and connecting the diverse mathematical community worldwide, and we are seeking curious, innovative, collaborative individuals to join our team.The AMS serves 30,000 members and 570 institutions worldwide <a href="https://workforcenow.adp.com/about-us/about" target="_blank">through programs and services</a> that promote mathematical research and its uses, strengthen mathematical education, and foster awareness and appreciation of mathematics and its connections to other disciplines and everyday life.<h2>What We Offer</h2><ul><li>Hybrid work policy and excellent work-life balance</li><li>Generous benefit offerings including:<ul><li>9.5% employer contribution to 403(a) Retirement Plan</li><li>100% employer-paid Life, AD&amp;D, Short- and Long-Term Disability Insurance</li><li>Medical and Dental coverage with Employer cost share</li><li>Voluntary Vision, Life/AD&amp;D, and Long-term Care Insurance available through payroll deduction</li><li>12 paid holidays</li><li>Paid time off starting at 21 days per year</li><li>$500 Computing benefit to be used for set up of home office (for applicable roles)</li><li>Tuition Reimbursement</li><li>Commitment to equity, diversity, inclusion and a welcoming environment</li></ul></li></ul>SUMMARY:Under limited supervision, this position is responsible for providing advanced administrative support to the Associate Vice President of Equity, Diversity, and Inclusion, as well as staff support for other projects in the Office of Equity, Diversity, and Inclusion.ESSENTIAL FUNCTIONS:Administrative Duties:<ul><li>Perform a variety of administrative and clerical duties including, but not limited to: monitoring and processing mail (including email and email aliases); preparing correspondence, documents, and reports; purchasing supplies and miscellaneous items; managing electronic and paper files; greeting visitors, screening calls; etc.</li><li>Manage the calendar for the Associate Vice President of Equity, Diversity, and Inclusion including organizing meetings (scheduling, handling logistics, preparing agendas and materials, and documenting actions), handling travel arrangements, and preparing/processing travel vouchers and expense reimbursements.</li></ul>Correspondence, Communications, and Interactions:<ul><li>Organize and prepare routine and non-routine correspondence.</li><li>Coordinate and facilitate interactions between the Associate Vice President of Equity, Diversity, and Inclusion and other AMS departments, divisions, and offices. Serve as the primary liaison between the Associate Vice President of Equity, Diversity, and Inclusion and AMS staff.</li><li>Maintain email folders, digital files, intranet pages, and documents related to the functions of this position.</li><li>Create and maintain various web pages (public and private).</li></ul>Meetings and Committees:<ul><li>Coordinate and budget for small meetings and events on behalf of the Office of Equity, Diversity, and Inclusion.</li><li>Provide staff and logistical support for the Committee on Equity, Diversity, and Inclusion (COEDI) including the preparation of all meeting materials (e.g., agendas, actions, minutes, and etc.), as well as planning and managing single and multi-day meetings and events (w/logistics assistance from the AMS Meetings Department).</li><li>Prepare meeting schedule and materials in preparation for the Associate Vice President’s participation in AMS policy committee meetings and other important meetings, as needed.</li><li>Provide staff support for other AMS committees, both standing and ad hoc, as assigned. </li></ul>Reports, Projects, and Analyses:<ul><li>Prepare report drafts using Microsoft office products.</li><li>Prepare and monitor budgets for review and analysis. </li><li>Plan and implement assigned projects and programs.</li><li>Assist with developing annual operating plans and long-range plans for the Office.</li><li>Assist in preparing grant proposals and in monitoring expenditures for funded projects.</li><li>Manage ad hoc, intermittently occurring, and/or special projects.</li></ul>Other Duties:<ul><li>Perform other duties as assigned.</li></ul>INTERNAL AND EXTERNAL RELATIONSHIPS:<ul><li>Internal: Report to and communicate with the Associate Vice President of Equity, Diversity, and Inclusion in the Office of Equity, Diversity, and Inclusion, keeping abreast of and sharing relevant information, events, and deadlines.  Frequently interact with division/office/department heads, as well as many other staff members in all AMS offices. Maintain good working relationships with the Associate Vice President of Equity, Diversity, and Inclusion and other AMS staff throughout the organization.  Assist and/or accommodate AMS staff, whenever possible, during their busy periods.  </li><li>External: Work with and maintain good relationships on behalf of the AMS when communicating with AMS officers, committees, and volunteers, members, the broader mathematics community, and outside vendors.</li></ul>SUPERVISORY RESPONSIBILITIES:<ul><li>None</li></ul>QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>Bachelor’s degree and at least five years of related experience are preferred, including experience with budgets.</li><li>Experience with the academic community is useful.</li><li>Ability to plan and organize meetings, events, and exhibits. Prior experience is preferred.</li><li>Commitment to the mission of the American Mathematical Society (AMS) and the AMS Office of Equity, Diversity, and Inclusion.</li><li>Superior, demonstrated organizational skills and attention to detail.</li><li>Superior, demonstrated oral and written communication skills.</li><li>Superior, demonstrated interpersonal skills.</li><li>Ability to work independently and collaboratively with AMS staff, officers, and volunteers.</li><li>Solid time-management skills, including an ability to prioritize responsibilities and maintain workflow while managing multiple priorities </li><li>Aptitude for working with numbers and financial data with strong analytical skills.</li><li>Intermediate to advanced proficiency with standard computer-based office software; ability and commitment to learn specialized software tools used by the AMS. </li><li>Ability to exercise confidentiality and discretion regarding administrative, budgetary, or personnel matters (including preparing documents and correspondence that are confidential/sensitive in nature) is essential.</li><li>Ability to independently evaluate and prioritize issues and assist in their resolution.</li><li>Ability to negotiate with outside vendors for space or services.</li></ul>ATTRIBUTES AND COMPETENCIES:   The following attributes and competencies are indicators of the skills and/or behaviors necessary to successfully perform the essential functions of the position:<ul><li>Demonstrates understanding of organization’s mission, structure, culture, and constituencies.</li><li>Demonstrates knowledge of own department’s work activities and mission; understands how own job impacts work of department.</li><li>Responds positively to changes in the organization and the workplace.</li><li>Demonstrates flexibility in responding to work demands.</li><li>Demonstrates and communicates respect for the opinions and beliefs of other people at all levels and fosters a climate of mutual respect.</li><li>Plans and organizes work effectively.</li><li>Accepts accountability for job performance and results.</li><li>Works effectively with others in a variety of settings.</li><li>Uses communication tools effectively (e.g., presentation, verbal, writing, relationship building, negotiating, listening) to meet needs of audience and/or situation.</li><li>Maintains professional composure in challenging situations.</li><li>Exercises discretion in identifying, handling, and safeguarding confidential information.</li><li>Addresses issues constructively, building cooperative relationships within and across departments.</li><li>Receptive to feedback and willing to try different approaches in order to achieve the best results.</li></ul>PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>Duties performed cause light fatigue of eyes, fingers, or other faculties due to long periods of standing, sitting or repetitive motion</li><li>Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices</li><li>Duties require some domestic travel by commercial airlines and the ability to lodge in public facilities</li></ul>WORK ENVIRONMENT/CONDITIONS:   The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>Typical office environment</li><li>Climate-controlled</li><li>Minimal noise</li><li>Performing primarily sedentary work with limited physical exertion and lifting up to 30 lbs.</li><li>Extended work hours may be required to meet project deadlines or resolve unexpected problems.</li><li>This position is required to be in-office with hybrid potential.</li></ul>Other duties disclaimer:  This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform.

American Mathematical Society

Asst. to Associate VP, EDI

<h4>Overview</h4>LMI is a consultancy dedicated to improving the business of government, drawing from deep expertise in advanced analytics, digital services, logistics, and management advisory services. LMI is a trusted third party to federal civilian and defense agencies, free of commercial and political bias. We distinguish ourselves as a force multiplier for our customers with our objective advice, collaborative engagement, data-driven analysis, and independent research. Our collegial and mission-focused environment supports a culture of continuous learning and development where employees are positioned to make a meaningful impact.LMI seeks an Administrative Assistant to support our federal customer in Arlington, VA. Come join the #1 ranked workplace for 2021 by The Washington Post!<h4>Responsibilities</h4><ul><li>Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics).</li><li>Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.</li><li>Prepare briefings as appropriate.</li><li>Manage scheduling and disseminate changes in a timely manner to the appropriate staff. Review schedules proactively and make necessary changes. Interface with meeting attendees and stakeholders to coordinate and support meetings and other events.</li><li>Review incoming and outgoing correspondence, including presentations, briefings, and reports; check for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.</li><li>Coordinate travel logistics and itineraries. Assemble a trip folder or book with background information, maps, details, and other travel information. Interface with the hotel, rental car company, travel agency, and other personnel to troubleshoot, update, cancel, and reconcile actions related to travel.</li><li>Monitor travel-related expenses and ensure proper action is taken. Research and apply government travel policies, guidelines, and other controls, and disseminate to the staff to ensure compliance. Assist with developing and reconciling travel authorizations and vouchers.</li><li>Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with the team’s leadership</li><li>Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up.</li></ul><h4>Qualifications</h4>MINIMUM:<ul><li>Clearance: Active Secret required</li><li>2+ years of experience supporting senior DoD leadership</li><li>Experience within DoD and other federal agencies. </li><li>Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint. </li><li>Must have excellent analytical and problem-solving skills.</li><li>Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods. </li><li>Must have strong active listening skills to assess customer needs and satisfaction. </li><li>Must have experience in managing customer expectations and working directly with customers. </li><li>Must have outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidence. </li><li>Must have the ability to multi-task across multiple projects.</li></ul>DESIRED:<ul><li>The following experience is desirable: Bachelor’s degree from an accredited college/university</li></ul><h4> LMI is an Equal Opportunity Employer. LMI is committed to the fair treatment of all and to our policy of providing applicants and employees with equal employment opportunities. LMI recruits, hires, trains, and promotes people without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, disability, age, protected veteran status, citizenship status, genetic information, or any other characteristic protected by applicable federal, state, or local law. If you are a person with a disability needing assistance with the application process, please contact <a href="mailto:accommodations@lmi.org" target="_blank">accommodations@lmi.org</a> Need help finding the right job? </h4>We can recommend jobs specifically for you!Click here to get started.

LMI Consulting, LLC

Administrative Assistant (ERO - OE) - Clearance Required

Job Title Patient Clerical Assistant/UKHC Requisition Number RE45451 Working Title PCA - MICU 12.200 Department Name H7600: PAV A Medicine/Pulmonary Work Location Lexington, KY Grade Level 05 Salary Range $15.00-22.60/hour Type of Position Staff Position Time Status Full-Time Required Education HS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 1 yr Required License/Registration/Certification None Physical Requirements This position requires regularly sitting at a computer workstation for extended periods of time and performing tasks with repetitive motions (such as typing); intermittently standing or walking with objects weighing up to 10 pounds; and occasionally standing or walking with objects weighing up to 25 pounds, and lifting, pushing, and/or pulling objects weighing up to or over 50 pounds. Also involves some exposure to risk of injury from moving, lifting, or positioning patients, equipment, or materials, and exposure to loud noises, temperature extremes, hazardous chemicals and fumes including waste, cuts/punctures, blood-borne or airborne pathogens, and combative/violent people. Shift Must be able to work three 12.5-hour shifts per week (7:00 a.m. – 7:30 p.m.) Will also be required to work some weekends and holidays. Job Summary The Patient Clerical Assistant’s primary responsibility is to support patient care delivery by processing physician orders, maintaining patient records, managing patient information, and providing customer service. This involves working independently, acting as a communications liaison for patients, visitors, and all service departments involved in the care of the patient, as well as processing all requests/orders for patient care by fax/phone/computer/intercom and imprinters. Also includes filing, chart assembly and maintenance, maintaining patient records, and extensive verbal communication. Skills / Knowledge / Abilities Basic administrative skills such as receptionist abilities (including phone, keyboarding, filing, and fax machine skills); knowledge of medical terminology; and interpersonal skills. Does this position have supervisory responsibilities? No Preferred Education/Experience High school diploma and at least one year of experience working in a medical clerical setting preferred. Deadline to Apply 05/26/2024 University Community of Inclusion The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Patient Clerical Assistant/UKHC

Job Title Administrative Services Asst/UKHC Requisition Number RE45456 Working Title Administrative Services Asst Department Name H4030:Performance Services Work Location Lexington, KY Grade Level 08 Salary Range $19.00-30.09/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements The physical requirements of this position include regularly sitting at a computer workstation for extended periods of time with repetitive motion and occasionally standing or walking with objects up to 25 lbs. Shift Monday-Friday, 8:00 am – 4:30 pm (30 minute lunch). May also include occasional evenings and/or weekends. Job Summary This position provides support within Hospital Administration. The functions will include: administrative and clerical support, administrative operations for small scale projects, financial duties, and a high level of attention to detail. This position will coordinate the business office activities which include: overseeing calendars, scheduling, preparing and organizing internal/external meetings and logistics, business trip scheduling and management. The ideal candidate will have the ability to manage multiple tasks while accurately completing routine functions in a fast paced, high intensity, professional work environment; proficient in Microsoft Office; excellent attention to detail; exceptional planning and organizational skill; effective written and verbal communication skills; ability to solve routine problems and manage resources; demonstrated ability to provide superior customer service, time management, and judgment; and respect. Skills / Knowledge / Abilities The ideal candidate will have the ability to manage multiple tasks while accurately completing routine functions in a fast paced, high intensity, professional work environment; proficient in Microsoft Office; excellent attention to detail; exceptional planning and organizational skill; effective written and verbal communication skills; ability to solve routine problems and manage resources; demonstrated ability to provide superior customer service, time management, and judgment; and respect.  Does this position have supervisory responsibilities? No Preferred Education/Experience Associates Degree plus 4 years administrative support experience or equivalent.  Deadline to Apply 05/26/2024 University Community of Inclusion The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Services Asst/UKHC

Job Title Research Program Administrator Requisition Number RE45458 Working Title Administrative Director Department Name 7P270:Innovation and Population Health Center Work Location Lexington, KY Grade Level 47 Salary Range $56,596-93,358/year Type of Position Staff Position Time Status Full-Time Required Education MA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements Must be able to remain in a stationary position for extended periods of time; must be able to operate a computer extensively for four (4) or more hours per day. Shift Primarily days Monday – Friday Between the hours of 8:00 a.m. – 5:00 p.m. Additional hours as needed. Job Summary The Center for Innovation in Population Health (IPH Center) is looking for a highly organized and experienced individual to manage Center-wide initiatives, under the Center’s Executive direction, that support the overall mission of the center, College of Public Health, and the university. This position will implement new workforce development programs and initiatives for IPH Center staff; oversee center-wide events, and engage with external partners to enhance, improve and grow the IPH Center’s mission to strengthen population health in the Commonwealth and beyond. Skills / Knowledge / Abilities Office 365 (MS Word, Excel, PowerPoint, Outlook) Does this position have supervisory responsibilities? Yes Preferred Education/Experience Master’s degree in public policy or related field with at least four years relevant project management experience will be considered if the candidate is pursuing an advanced degree. Deadline to Apply 06/02/2024 University Community of Inclusion The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Research Program Administrator

You Lead the Way. We’ve Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold ourcompany valuesand powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.Join Team Amex and let's lead the way together.Our industry is rapidly evolving, and we need courageous, quick thinkers who can shape the strategic decisions that lead our business forward. Whether it’s negotiating with some of our largest global partners or creating next year’s financial plan, you can influence both our day-to-day P&amp;L and the future direction of the company. As part of the team, you can have the opportunity to learn and use the latest data tools and technologies and explore a range of roles to grow your career. Find your place in finance on #TeamAmex. This position is responsible for administrative support, for up to three Vice Presidents, within the Global Tax organization. It is a dynamic, high-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of business partners.The ideal candidate must be seasoned and experienced in handling a wide range of administrative related responsibilities including building strong relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position.Day to day responsibilities include, but are not limited to:<ul><li>Calendar management across time zones</li><li>Scheduling meetings with senior executives and strategic partners both internally and externally</li><li>Preparing, reviewing, and processing expense reports, in line with company T&amp;E policy</li><li>Scheduling domestic and international travel as appropriate</li><li>Administrative support for team activities and special projects</li></ul>Minimum Qualifications:<ul><li>Ability to manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information.</li><li>Excellent communication skills, both written and oral; strong relationship-building, and collaborating skills across multiple band levels.</li><li>Highly organized and solution-oriented individual with the ability to handle multiple tasks concurrently is a must.</li><li>Proficiency and quick adoption to technology and tools (virtual meetings, travel and expense management, purchasing capabilities, etc.)</li><li>Tactful and discrete with a mature and professional attitude to work.</li><li>Team player who is dependable, enthusiastic, and has a positive attitude.</li><li>Ability to remain calm under pressure, and effectively manage change upon short notice.</li><li>Ability to respond to requests quickly and execute tasks accurately.</li><li>Ability to think end to end around assigned projects and responsibilities.</li><li>Ability to work under pressure, to tight deadlines and with strong attention to detail and timely follow-up.</li><li>Based in NY and willingness to work 4 days on site in the NY Tower</li></ul>Preferred Qualifications:<ul><li>Bachelor’s degree preferred</li><li>Proficiency in MS Office applications (such as Excel and Word) preferred</li><li>5+ years in corporate administration functions</li></ul>Salary Range: $24.05 to $48.10 hourly + bonus + benefitsThe above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:<ul><li>Competitive base salaries </li><li>Bonus incentives </li><li>6% Company Match on retirement savings plan </li><li>Free financial coaching and financial well-being support </li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits </li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need </li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy </li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) </li><li>Free and confidential counseling support through our Healthy Minds program </li><li>Career development and training opportunities</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site.American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the Pay Transparency Policy Statement.If the links do not work, please copy and paste the following URLs in a new browser window: <a href="https://www.dol.gov/agencies/ofccp/posters" target="_blank">https://www.dol.gov/agencies/ofccp/posters</a> to access the three posters.Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.

American Express

Executive / Administrative Assistant

Title: Executive Administrative Assistant
Institution: Volunteer State Community College
Job Summary:
To perform duties required by the Vice President for Human Resources requiring efficient operation of the office and collaboration with other departments to coordinate effective teamwork. Ensure the smooth flow of documents (both electronic and paper) and assist in meeting deadlines. Welcomes visitors to the Human Resources suite as well as manages phone lines in the suite.
Job Duties:
Provides assistance to the Office of Vice President for Human Resources to include answering telephone and welcoming visitors, maintaining electronic appointment calendars and contacts, taking meeting notes and maintaining filing systems. Assists applicants (in person, by phone and by email) with the online application process, answers applicants’ questions, and instructs them on specific steps of the process. Assists employees with new hire paperwork and other forms; produces employee ID cards. Processes check requests, routine travel authorizations and travel claims by ensuring that funding is available, all other mandatory signatures have been acquired and that proper supporting documents have been attached. Assists the Vice President with budgeting, reports, presentations, and correspondence. Collaborates with other departments to coordinate an effective and smooth flow of documents and help meet deadlines. Creates interactive departmental forms using Microsoft Office and Adobe. Assists with policy preparation and submission. Monitors and maintains adequate office supplies and equipment. Processes and distributes mail. Monitors and tracks procurement card activity and performs monthly reconciliation; informs the Vice President of necessary budget changes and/or additions. Assists with annual enrollment, benefits fair, convocation, service awards, and other events. Other duties as assigned. 
Minimum Qualifications:
High school diploma or GED equivalent. Five years of related experience. 
Preferred Qualifications:
Associates degree or higher.
Knowledge, Skills, and Abilities:
Proficient in Microsoft Office applications. Mastery of Word, Excel, and electronic signature software. Ability to communicate effectively and work cooperatively with a diverse faculty, staff, and student population. Must have strong organizational skills. Must present a confident, professional demeanor. Must be very detail oriented and have an exceptional ability to scan for accuracy and completeness. Must be able to master a high number of diverse tasks, often simultaneously. Must be able to look for ways to streamline processes to enhance operational efficiency. Must be able to discern meaning of a wide variety of complex policies and procedures. Ability to maintain confidentiality and discretion.
Pay Rate: $34,230 - $41,076 annual salary depending on experience
Volunteer State offers a comprehensive benefits package, including but not limited to the following:
<ul><li>Insurance:  Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA</li>
<li>Wellness Incentive Program (if enrolled in Health)</li>
<li>Educational Assistance:  Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement</li>
<li>Employee Assistance Program</li>
<li>Longevity Pay</li>
<li>Retirement Options:  State of TN Pension (TCRS), 401a, 401K with up to $100/month match, 403b, and 457</li>
<li>14 Paid Holidays/Year</li>
<li>Annual Leave (if applicable)</li>
<li>Sick Leave</li>
<li>Sick Leave Bank</li>
<li>State Employee Discount Program with over 900 merchants</li>
</ul>Special Instructions to Applicants:
Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.
Applicants may be subject to a background check.

Motlow State Community College


      Executive Administrative Assistant
    

Job Title Administrative Services Asst Senior/UKHC Requisition Number RE45425 Working Title Administrative Services Asst Senior Department Name MG300: Anesthesiology Work Location Lexington, KY Grade Level 09 Salary Range $21.00-34.29/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 5 yrs Required License/Registration/Certification None Physical Requirements The physical requirements for this position include regularly sitting at a computer workstation for extended periods of time with repetitive motion (such as typing); walking including pushing, pulling, and/or lifting up to 10lbs and occasional pushing, pulling, and/or lifting objects up to 50lbs. Shift Day shift. Monday through Friday. Other hours as needed. Job Summary The Department of Anesthesiology, Perioperative, Critical Care and Pain Medicine is seeking an Administrative Services Assistant Senior to provide essential credentialing and re-credentialing functions for a rapidly growing cast of clinical providers. This position will assist with the recruitment and onboarding of clinical providers. This position will assist Department administration and faculty as needed. Skills / Knowledge / Abilities Technical skills in Microsoft Office. Interpersonal skills in persuasion, objection-handling, and excellence in customer service. Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 05/23/2024 University Community of Inclusion The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Services Asst Senior/UKHC

Job Title Patient Clerical Assistant/UKHC Requisition Number RE44760 Working Title PCA - Transitional Care Units Department Name H3455:CDU/Transitional Units Work Location Lexington, KY Grade Level 05 Salary Range $15.00-22.60/hour Type of Position Staff Position Time Status Full-Time Required Education HS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 1 yr Required License/Registration/Certification None Physical Requirements This position requires regularly sitting at a computer workstation for extended periods of time and performing tasks with repetitive motions (such as typing); intermittently standing or walking with objects weighing up to 10 pounds; and occasionally standing or walking with objects weighing up to 25 pounds, and lifting, pushing, and/or pulling objects weighing up to or over 50 pounds. Also involves some exposure to risk of injury from moving, lifting, or positioning patients, equipment, or materials, and exposure to loud noises, temperature extremes, hazardous chemicals and fumes including waste, cuts/punctures, blood-borne or airborne pathogens, and combative/violent people. Shift Must be able to work three 12.5-hour shifts per week (7:00 p.m. – 7:30 a.m.) Will also be required to work some weekends and holidays. Job Summary The Patient Clerical Assistant’s primary responsibility is to support patient care delivery by processing physician orders, maintaining patient records, managing patient information, and providing customer service. This involves working independently, acting as a communications liaison for patients, visitors, and all service departments involved in the care of the patient, as well as processing all requests/orders for patient care by fax/phone/computer/intercom and imprinters. Also includes filing, chart assembly and maintenance, maintaining patient records, and extensive verbal communication. Skills / Knowledge / Abilities Basic administrative skills such as receptionist abilities (including phone, keyboarding, filing, and fax machine skills); knowledge of medical terminology; and interpersonal skills. Does this position have supervisory responsibilities? No Preferred Education/Experience High school diploma and at least one year of clerical experience within a medical setting preferred. Deadline to Apply 05/19/2024 University Community of Inclusion The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Job Title Administrative Services Asst Senior Requisition Number RE45415 Working Title Reconciiation and Travel Coordinator Department Name 8M000:College of Communication and Information Work Location Lexington, KY Grade Level 43 Salary Range $18.99-30.38/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 5 yrs Required License/Registration/Certification None. Physical Requirements Primarily a sitting desk position that occasionally requires walking to other buildings on campus. Some light lifting of 25 or fewer pounds for a ream of paper or supplies deliveries. Shift Primarily weekdays between 8:00 a.m. and 5:00 p.m., Monday-Friday. Job Summary This position reports to the Assistant Dean for Finance in the College of Communication and Information. This individual will serve as part of a team in all centralized financial processes for the College. This includes but is not limited to financial and payroll reconciliation on state, income, spending, endowment, agency, grant and enrichment accounts as well as recharge accounts; the procurement of travel services and reimbursements utilizing all UK systems and forms (Concur); interpreting and enforcing University policies and procedures, rules and regulations, and consistency with best practices; and actively participating in endeavors that continually improve the College. Successful candidates must have ability to manage multiple tasks and/or projects while accurately completing routine functions in a fast paced, high intensity, professional work environment. Must have demonstrated ability to provide superior customer service, time management, judgment and exceptional written and verbal communication skills. Position requires proficiency in MS Office, including Outlook, Excel, Word and PowerPoint and ability to learn financial and HR functions with SAP. Must have strong problem solving, follow-up, attention to detail, and planning and organizational skills. A high level of integrity, respect for confidentiality and diversity are all crucial attributes. Skills / Knowledge / Abilities MS Windows, Excel, Word, Procurement Card policies and editing, SAP modules: FI, HR, GM, and MM. UK Business Procedures. Tableau reporting. Concur. Does this position have supervisory responsibilities? No Preferred Education/Experience Bachelor’s degree preferred. Deadline to Apply 05/22/2024 University Community of Inclusion The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

256 Administrative Jobs